ERP connectivity

Procurement control in biosuite. Accounting and payment in your existing finance systems.

biosuite connects contracts, purchase orders, commitments and invoice receipt confirmation. Your existing accounts payable (AP), accounting, ERP and payment setup can continue to handle the finance process.

Your accounting system sees the invoice. biosuite sees the commitment behind it.

biosuite

Procurement flow

1CONTRACT / SOW

2BIOSUITE PROCUREMENT

3PO / COMMITMENT

4SUPPLIER INVOICE

BIOSUITE INVOICE OVERSIGHT

Contract / PO context
3-way match
Receipt confirmation
Spend visibility

ERP / ACCOUNTING

BANK / PAYMENT

A copy of the invoice can be forwarded automatically to biosuite while your existing AP and payment workflow continues unchanged.

Your scientists are never going to log into the ERP – and they shouldn't have to. In biosuite, scientists request what they need, managers approve it, and finance sees it the moment it happens – while approval limits and vendor policies stay with finance.

No extra ERP seats. No ERP training. No requests buried in an inbox.

Connected, not replaced

Your systems keep their jobs

Your AP or ERP

Accounts payable
Accounting and general ledger
Payment processing
Financial reporting
Accounting status

biosuite

Contracts and change orders
Purchase orders and approvals
Committed spend
Contract and PO context
Receipt confirmation
Invoiced versus remaining value

Together

A clearer view of what has been agreed, ordered and invoiced – without moving your finance process into another system.

biosuite

CRO Master Agreement

Contract value€750,000

Committed€612,000

Invoiced€418,650

of which awaiting receipt confirmation€18,250

Committed, not yet invoiced€193,350

Remaining on contract€331,350

Committed − Invoiced = €193,350

Contract value − Invoiced = €331,350

Keep the finance system you have. Add the procurement visibility you are missing.

Get started free Talk to us about your setup

Frequently asked questions

Does biosuite replace our ERP or accounting system?

No. biosuite works alongside your existing ERP. It handles procurement, contract values, and spend management – while your ERP handles core financial functions such as financial reporting, the general ledger, accounts payable, etc.

How is biosuite different from tools like SAP Ariba or Coupa?

Those platforms are built for large enterprises with complex supply chains. biosuite focuses on service-based procurement for small biotech teams – simpler, faster to set up, and without the overhead.

Can we start with just one team or department?

Yes. biosuite does not require organisation-wide rollout. A single team or department – for example CMC or Clinical Operations – can use it independently, and the starter plan is a natural fit for that. Once you adopt professional plan features like procurement workflows and multi-level approvals, those processes naturally involve more people, so a broader rollout is recommended at that point.